TERMS & CONDITIONS  

OUR STANDARD TERMS AND CONDITIONS OF BUSINESS.

(1) - BOOKS AND RECORDS.

(1.1) - BOOKKEEPING UP TO TRIAL BALANCE, DIRECT FROM THE DAYBOOKS.

For us to complete your next Bookkeeping Up To Trial Balance, direct from the Daybooks, then you must provide us with your previous Bookkeeping Up To Trial Balance and your current Full Complete Set Of Daybooks, as follows:

(1) - Sales Daybook.

To record: all Goods or Services a business sold on Credit to customers.

To include: Sales Invoice Date, Customer Invoice Number, Customer Name, Payment Method, Net Amount, VAT Amount and Gross Amount.

(2) - Purchase Daybook.

To record: all Goods or Services a business bought on Credit from suppliers.

To include: Purchase Invoice Date, Supplier Invoice Number, Suppler Name, Payment Method, Net Amount, VAT Amount and Gross Amount.

(3) - Sales Returns Daybook.

To record: Sales Credit Notes, for Goods returned by customers (Returns Inwards).

To include: Sales Credit Note Date, Sales Credit Note Number, Customer Name, Payment Method, Net Amount, VAT Amount and Gross Amount.

(Also, it is important to make clear reference here, to the Sales Invoice that it relates to).

(4) - Purchase Returns Daybook.

To record: Purchase Debit Notes, for goods returned to suppliers (Returns Outwards).

To include: Purchase Debit Note Date, Purchase Debit Note Number, Supplier Name, Payment Method, Net Amount, VAT Amount and Gross Amount.

(Also, it is important to make clear reference here, to the Purchase Invoice that it relates to).

(5) - Cash Takings Receipts Daybook (Cash Control).

To record: Cash Takings Receipts, received physically or digitally, by cash or card, generated from a Till, to record a business's gross daily sales.

To include: Cash Takings Receipt Date, Cash Takings Receipt Number, Customer Name, Payment Method, Net Amount, VAT Amount and Gross Amount.

(Also, it is important to make clear reference here, to the Sales Invoice that it relates to).

(6) - Petty Cash Daybook.

To record: Petty Cash Vouchers or Cash Receipts, which includes small unplanned cash purchases, which includes common examples such as: 

(1) - Office Stationery (Pens, Notepads and Printer Paper);

(2) - Postage and Courier Charges;

(3) - Small Office refreshments or Catered Lunches;

(4) - Emergency Office supplies or small repairs.

To include: Purchase Voucher Date, Purchase Voucher Number, Description of Purchase, Net Amount, VAT Amount and Gross Amount. 

(7) - Bank Receipts Daybook.

To record: Receipts from Bank Paying in Book (Giro Stubs), which includes Cheques, Cash and electronic transfers received by a business.

To include: Bank Receipt Date, Bank Receipt Number, Customer Name, Payment Method, Net Amount, VAT Amount and Gross Amount.

(Also, it is important to make clear reference here, to the Sales Invoice that it relates to).

(8) - Bank Payments Daybook.

To record: Payments from Bank Paying Out Book (Cheque Stubs), which usually includes the business expenses, which are the everyday costs required to operate and maintain a business.  For taxation purposes, these are often called "allowable expenses" and are deducted from your total revenue to calculate your taxable profit.  To qualify, the costs must be incurred solely for business purposes. 

To include: Bank Payment Date, Bank Payment Receipt Number, Supplier Name, Payment Method, Net Amount, VAT Amount and Gross Amount.

(Also, it is important to make clear reference here, to the Purchase Invoice that it relates to).

(9) - Journal Daybook.

To record: other transactions that do not fit into the above stated specialised Daybooks.

Additional Information.

(1) - Bank Statements;

(2) - Credit Card Statements;

(3) - Documents received and sent to HMRC.

(1.2) - BOOKKEEPING UP TO TRIAL BALANCE, DIRECT FROM THE ACTUAL TRANSACTIONS.

For us to complete your next Bookkeeping Up To Trial Balance, direct from the Actual Transactions, then you must provide us with your previous Bookkeeping Up To Trial Balance and your current Books and Records, as follows:

(1) - Sales Invoices;

(2) - Purchase Invoices

(3) - Sales Credit Notes

(4) - Purchase Debit Notes

(5) - Bank Paying in Book (Giro Stubs), which includes Cheques, Cash and electronic transfers received by a business.

(6) - Bank Paying Out Book (Cheque Stubs).

(7) - Till Receipts (Takings)

(8) - Petty Cash Vouchers

Additional Information.

(1) - Bank Statements;

(2) - Credit Card Statements;

(3) - Documents received and sent to HMRC.

(1.3) - MANAGEMENT ACCOUNTING.

For us to complete your next Management Accounts, then you must provide us with your previous Management Accounts and your last/current Bookkeeping Up To Trial Balance and also all of your other requested and relevant Books and Records, as follows:

(1.4) - BUDGETING AND FORECASTING (PLANNING AND PREDICTING).

For us to complete your next Budgeting and Forecasting, then you must provide us with your previous Budgeting and Forecasting, your last/current Management Accounts and your last/current Bookkeeping Up To Trial Balance and also all of your other requested and relevant Books and Records, as follows:

(1.5) - YEAREND ANNUAL FINAL ACCOUNTS.

In order for us to complete your next Set of Yearend Annual Final Accounts that show a "True and Fair View", then you must provide us with your previous Set of Yearend Final Accounts and your last/current Bookkeeping Up To Trial Balance and also all of the other requested and relevant Books and Records.

(1.6) - YEAREND ANNUAL TAX RETURNS.

In order for us to complete your next Yearend Annual Tax Returns, to ensure that you do not have to pay a single penny more in tax than you are legally obliged to, then you must provide us with your previous Yearend Annual Tax Returns, your last/current Set of Yearend Final Accounts and also all of the other requested and relevant Books and Records.

(2) - OUR FEES.

Fixed Cost = £100.00 - One Off Setup Charge, which applies to new clients in the first year only.

In relation to the above stated Fixed Costs, which are in Parts 1, 2, 4 and 5, if the Number of Owners per business increases, then the above stated Fixed Costs will also increase, which will be at the rate of £100.00 for each additional increase per Owner.

In relation to the above stated Fixed Costs, which are in Parts 1, 2, 4 and 5, which are based on 1 Source of Income per business, if the Number of Sources of Income per business increases, such as rental property income, then the above stated Fixed Costs will also increase, which will be at the rate of £100.00 for each additional increase per Source of Income. 

The above stated Fixed Costs, which are in Parts 1, 2, 4 and 5, are based on if your Annual Total Turnover or your Annual Total Expenses, whichever is the higher amount, is below or at £50,000.00.  Then if your Annual Total Turnover or your Annual Total Expenses, whichever is the higher amount, increases above £50,000.00, then the above stated Fixed Costs will also increase, which will be at the rate of 1% of the total amount of that increase above £50,000.00.  

In order for us to complete any Works for you, which are legally compliant, then you must provide us with all of the requested and relevant Books and Records, which must be timely, which must include the original documents, which must be in its original state, which must be well maintained, clean, clear, orderly, accurate and complete.  

Otherwise, the amount of Work that we will need to do, will increase, which means that the above stated Fixed Costs will also need to increase and if so, then we will inform you, in order for us to update the Engagement Letter (Contract), otherwise, any Works completed outside of Contract, will be charged at an hourly rate of £100.00 per hour.  

Also, you have the right to cancel your Contract with us with no reason given, so long as you have clearly documented this to us in writing, within 14 days from the date of the Contract. 

Also, if it was agreed in the Contract for us to start Works within 14 days from the date of the Contract, then where we have already done Works for you, you will then only be charged with the cancellation fee of no more than £100.00, where we will then hand back to you your entire Books and Records.

(3) - CONCLUSION.

Our fees are computed on the basis of the total amount of time we think will be spent on your affairs and the responsibility and skill that will be involved by us.  Payment of our invoices are due within 7 days from the date of the invoice and before the filing or submission of any Returns or Accounts are made to HMRC or CH.  Unless specifically agreed, payments of our invoices are payable to us by cheque only.

If you would like to meet with us first, to discuss any queries you may have regarding our fees, or how best we can help you in your business, then PLEASE CONTACT US by telephone or email first, to book for a 30 MINUTES, IN PERSON, FACE TO FACE NO OBLIGATION FREE INITIAL CONSULTATION.